How to avoid being trapped in a never ending meeting

Have you experienced being left in a middle of a maze and you cannot find your exit even if you’ve been searching for it for hours? Makes you want to cry, right? It is the same feeling that you can get every time you attend a meeting that seems to be a labyrinth of discussion. It is tiring, frustrating and seems to be wasting your precious time. So how can we avoid this? Here are some tips:

Have an agenda and stick to your topic

Meeting would be useless if you do not have a topic to discuss. In this case, planning your agenda or subject that you want to tackle during the meeting is important. However, planning alone would be useless if you will not stick to it during the meeting. Do not allow yourself or anyone else during the meeting to divert from the topic of the discussion to avoid long meetings. If someone raises an issue during the meeting that is not part of your agenda, take note of it in the minutes and inform the person that his concern will be discussed in another forum.

Make a topic outline to disseminate to attendees

 Create an outline for your agenda and determine how much time do you need to discuss each subject. It is ideal to breakdown your topic to not more than five subtopics to avoid clutterinv discussion. Send the outline to all participants so the can prepare ahead of time. 

Limit the number of attendees to key personnel only

When you meet to discuss something, it means that you need to decide on some concerns. So  make sure that you invite only those key personnel that can give decisions on issues that will be laid in the table. Limiting the number of participants to those that can decide is one way of ensuring that you can wrap up your meeting successfully.

Don’t forget the minutes

Taking notes on the discussion is essential so you have a documentation of what have been discussed and agreed to during the discussion. Take down all the essential points as well as the actions to be taken and the agreed timeline to resolve some issues. It is important to have these in your minutes so you can have something to refer to once you make follow ups. Make sure that you send it  out to all participants  immediately after the meeting.

 

 

 

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Things Not to Say During Job Interviews

We all go through job hunting process at some point of our lives and we all know how difficult it is to secure a job this day.  But no matter how brilliant your scholastic record is or how skillful you are at your chosen field, your chance of getting hired depends on how you tackle the the interview questions that the recruiter may throw at you during the interview. 

Most of the job hunters are unconcious about some interview boo- boos that they are committing, thus killing their chances of getting the job.  Here are five interview mistakes that you need to avoid.

When asked why you are late you reply ” Traffic po kasi eh (traffic is horrible).”

First, it is a mortal sin to be late during job interviews as it leaves bad impression on your would be employer. But if you arrived late even if you did your best to be early, don’t simply say that you are late because traffic is horrible as it says more about your lack of planning skills. Tell the interviewer in your sincerest way how sorry you are for being late and mentioned a little how you prepared to come early but you were caught into horrible traffic. 

When asked about your accomplishments, you say ” I was an honor student/ recipient of xxx awards…”

It is right to be proud of your academic accomplishments since have worked hard for it. But just citing an award as your accomplishment won’t impress your interviewer. Instead, cite an example on what you did to get that particular award and how have you worked hard to overcome difficulties. This will give your interviewer a chance to see how well you deal with setbacks and hardships.

When ask why should we hire you, you say ” I want to gain experience.

Even if you are just an entry level employee, don’t simply tell your interviewer that you are applying for the job to gain experience. You don’t want your would- be employer to feel that you are just hoping to have a training ground to further your career. Instead, talk about how the job is aligned with your set skills and how can you contribute to the company’s growth. You may also mention how passionate you are about what the company does. Companies love to hear employees talk about sharing tje same ideals/ goals with the company and also keen to those that can contribute to their success.

When ask why did you left your previous job, you say “My boss/ the company is horrible”.

Whatever happened to you in your previous job, do not bad mouth a former employer as it tells more about your character than your previous boss. Saying bad things about your previous job signals that you are immature, unprofessional and potentially difficult to work with. 

When ask if you have any other questions, you say “No, I don’t have any questions”.

The interviewer does not expect you to know all about the company so they are anticipating questions to be thrown back at them during the interview process. Not asking even a single question at all during the interview, signals that you are not interested with the company at all. Thus, it is bettee to do your research about the company prior to interview and draft several questions that you may potentially ask your interviewer whenever he/she gives you a chance to do so. 

The next time you sit for a job interview, be mindful of how you answer the queries of your interviewer. As the saying goes, “everything you say may be used against you”.